Vendor Registration: Westerville Winterfest (12.13.26) at 180 Center St – Westerville, OH

VENDOR REGISTRATION

Westerville Winterfest

??Sunday, December 13th, 2026 | ?11:30AM–3PM

??Clements Recreation Center (180 Center Street, Westerville, OH 43081)

(Event is Indoors)

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Join us for the Westerville Winterfest & Carnival! A FREE family event packed with Santa Claus, character fun, shopping & tons of fun activities that attracts 3,000-4,000+ families/community from Westerville, New Albany, Worthington, Polaris, Lewis Center & surrounding areas for one of the area’s most festive holiday celebrations! Below are the registration details

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EVENT DETAILS

• How it works: Indoor event! Families pre-register to attend the event and its various fun activities. Admission is free
• Expected Attendance: 3,000-4,000+
• Festival Eventbrite page: coming soon

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Why Families/Community Attends the Event:

• Fun items: Santa Claus visit, Bluey, Spider-Man & Super Mario Character Meet & Treat, bounce park, holiday hayride, mechanical shark, carnival games, costume contest, Wheel of Fortune Game Show, Family Bingo, limbo & hula hoop contests, magician performance, balloon artist, face painting, ornament making, holiday sale, food and treat trucks and more!
• Community Booths & Resource Fair: This family event helps parents kick off the holiday season by connecting them with local community resources, find classes (kids or adults), activities, education, childcare, health & wellness, items for their house, shopping, or simply things that you need when you are an adult (insurance, buying a home, or just other adult stuff).

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BOOTH ONLY OPTIONS (Event is Indoors):

• OPTION #1: GENERAL BOOTH: $300
• OPTION #2: SCAVENGER HUNT BOOTH: $350 - 3 AVAILABLE

- 1 of 9 destinations on Scavenger Hunt - 60-70% of attendees visit booth

• OPTION #3: CRAFTER or MOM PRODUCT: $90 - 5 Available

- Must make your own items or product like Mary Kay/Avon, etc

Booth included with ALL Sponsorships

Vendor space is 10x10 Indoors - You need to provide own table/chairs

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Sponsorship Opportunities (Includes Booth Space):

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SPONSOR LEVEL (DIAMOND): Top Sponsorships

TITLE SPONSOR (DIAMOND): $1,500

• BALLOON ARTIST: At your booth
• TOP DESTINATION: #1 Destination at the event!
• EMAIL ADDRESS: Address of all Attendees
• TITLED IN EVENT NAME: Titled into the name of the event - included on all marketing
• DIRECT LINKED: To your website at the top of the event page
• BANNERS: 2 - 5'x2' Banners - one at Stage & one at Front Entrance
• FLYER DISTRIBUTION: Your Flyer/postcard distributed to attendees
• FEATURED MARKETING: Featured on Event Flyers | Posters | Website
• 1ST BOOTH: 1st Booth at the Event

PREMIER SPONSOR + 1 FREE ITEM (DIAMOND): $1,000

• PICK ANY 1 Item below for free (we will email you to confirm choice)
• EMAIL ADDRESS: Address of all Attendees
• 1st 5 VENDOR BOOTHS (depending on free item selection)
• DIRECT LINKED: To your website near top of event page
• BANNERS: 2 - 5'x2' Banners at Stage & Front Entrance (we produce for you)
• TOP DESTINATION: 90%+ of attendees visit your booth
• FLYER DISTRIBUTION: Your Flyer/postcard distributed to attendees
• FEATURED MARKETING: Your Logo near top of Event Flyers | Event Map | Website

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SPONSOR LEVEL (PLATINUM): Premier Sponsorships

Balloon Artist Sponsor (Diamond): $800

• #1 DESTINATION: Most Visited Area - Balloon Artist at your booth!
• FUN ACTIVITY: Lots of different animals, very visual
• High Traffic / Quick Turnaround: Avg family is there for 45 seconds, time to chat with the parents and
• then connect with next family
• FEATURED MARKETING: Featured on Event Flyers | Posters | Website

Face Painter Artist Sponsor (Diamond): $800

• TOP DESTINATION: Face Painter at your booth!
• FUN ACTIVITY: Fun Face painting, lots of designs
• EASY CONVERSATIONS: Easy way to chat with attendees - always a line, typically 2 minutes per person
• FEATURED MARKETING: Featured on Event Flyers | Posters | Website

BAG SPONSOR (PLATINUM): $350 (You Provide) OR $800 (We Produce)

• 1st STOP AFTER CHECK-IN: Booth is 1st visited after attendees go through check-in
• BAG AT YOUR BOOTH creates immediate interaction with attendees
• BAG PRODUCTION OPTIONS We use your existing bag OR We produce bag for you - you are only logo on bag & pick from 12 colors
• FLYER DISTRIBUTION: We put your Flyer/postcard in 1st 150 bags
• VIP BAG: 1st 150 bags we include free kids meal coupons/special discounts!

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SPONSORSHIP LEVEL (GOLD): FUN PASS DESTINATIONS

Bubble - Bubble Gum Game + Scavenger Hunt (Gold): $475

• DOUBLE VISIBILITY: Part of Fun Pass & Scavenger Hunt - double visibility to your booth
• FUN PASS DESTINATION: Featured on Event Map
• GAME INCLUDES: 1,000+ Bubbles, Blow Pops, or Large Bubble Gum Packs to win
• HOW IT WORKS: Attendees spin to win Bubbles, Blow Pops, or Large Bubble Gum Packs | VERY EASY
• SCAVENGER HUNT: Includes being on the Scavenger Hunt - extra visits to your booth

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SPONSORSHIP LEVEL (GOLD): Scavenger Hunt Destinations

MAP SPONSOR - SCAVENGER HUNT (GOLD): $500

• 1st STOP: 1st stop on the Scavenger Hunt | 70-80+% Visit Booth
• EMAIL ADDRESS ATTENDEES: After event, receive email addresses of all pre-registered attendees
• CANDY BIN: We provide you a Candy Bin at your booth
• FEATURED ON EVENT LOGO: Your logo & information featured on event map!
• HOW IT WORKS: Booth near front | 1st stop of event | You have letter “A” on scavenger Hunt | You initial that letter | See attendees early

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SPONSORSHIP LEVEL (GOLD - Unless Noted) Branding High Visibility: Attendance Not Required

FUN ZONE (GOLD): $450

• PRESENTING SPONSOR: All Fun Activities includes Bounce Park | Bubble House | Character Mini Golf Area
• HIGH TRAFFIC AREA: Heavily visited area
• BANNER: 5’ x 2’ banner at Fun Zone Area
• FLYER DISTRIBUTION: Your Flyer/postcard distributed to attendees
• BOUNCE PARK PASSES: 30 Free Passes to give to family/friends/employees
• EXTRA MARKETING: Your Logo on Event Flyers | Event Map | Website
• ATTENDANCE NOT REQUIRED

ENTRANCE SPONSOR (GOLD): $450

• PRESENTING SPONSOR: Front Entrance/Exit of the Event
• HIGH TRAFFIC AREA: Booth near front entrance
• BANNER: 5’ x 2’ banner at Event Entrance/Exit Area (we make banner)
• FLYER DISTRIBUTION: Your Flyer/postcard distributed to attendees
• EXTRA MARKETING: Your Logo on Event Flyers | Event Map | Website
• ATTENDANCE NOT REQUIRED

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ADD-ON OPTIONS:

• FLYER DISTRIBUTION (we distribute to attendees): $80
• CANDY BIN (Must purchase booth - we provide candy): $50
• CANDY / PRIZE DONATION (Supporter): $10 to $300 Contribution

- Help us by donating for us to purchase candy & prizes to provide free to families

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Have questions? Contact Greg Yoakam - Greg@kidslinked.com

Thanks and we hope to see you there!!